Executive Administrator to the President

About the role

Employment Type: Part-Time (6 hrs/day) Working Hours: 6 hours/day, between 9:00 PM – 5:00 AM PKT (U.S. Business Hours) We're looking for a highly technical, proactive Executive Administrator to become the President's right hand. This isn't a traditional Executive Assistant role—you'll be expected to leverage AI, automation, and modern software to streamline operations while managing executive priorities.

Responsibilities

First Month Priorities 📌 Assist in gathering evidence to complete ISO 27001 documentation. 📌 May assist with completing various registrations. 📌 May assist with reformatting our general manual for ease of use, along with other documents. 📌 Various administrative tasks. Key Responsibilities ✅ Manage and prioritize the President's inbox using AI tools and automation. ✅ Research, evaluate, and implement software, AI tools, and business systems. ✅ Identify workflow inefficiencies and recommend automation opportunities. ✅ Maintain SOPs, company policies, and operational documentation. ✅ Support ISO 27001 documentation and compliance initiatives. ✅ Manage calendars, meetings, executive priorities, and follow-ups. ✅ Prepare reports, presentations, agendas, and executive documents. ✅ Coordinate projects across multiple teams and track deadlines. ✅ Conduct cost-benefit analysis for software and technology investments. ✅ Handle confidential information with professionalism and discretion.

Requirements

Required Qualifications ✔️ 3+ years as an Executive Assistant, Executive Administrator, Chief of Staff, or similar role. ✔️ Strong technical aptitude with the ability to learn new software quickly. ✔️ Advanced Microsoft Office skills (Word, Excel, PowerPoint & Outlook). ✔️ Hands-on experience with AI tools such as ChatGPT, Claude, Gemini, Microsoft Copilot, etc. ✔️ Experience building automations using Zapier, Make, Power Automate, Custom GPTs, Copilot Studio, or similar. ✔️ Experience managing executive inboxes using AI workflows. ✔️ Familiarity with CRM, ERP, Finance, HR, and Project Management platforms. ✔️ Excellent communication, organization, and problem-solving skills. Preferred Qualifications ⭐ Background in IT, Business Operations, or Technology Consulting. ⭐ Experience leading software implementation or digital transformation projects. ⭐ Basic knowledge of APIs, Python, integrations, or automation platforms. ⭐ Experience with Asana, Monday.com, Notion, ClickUp, or similar tools. ⭐ Previous experience supporting C-level executives.